Team and collaboration overview

Capability overview

Team and collaboration covers how your staff (editors, assistants, second shooters) work in the dashboard.

Access is how you invite people. Under Settings → Access, you assign a role and modules. Invitees open General as their home and see the modules you granted. Settings, billing, and storage stay with the workspace owner.

Teams collaboration on the plan unlocks Projects (files, pins, share links) and fuller editorial tooling. Team seats and Projects are on Teams and Master. Seats are how many people you can invite. Projects is the workspace those plans include.

Client delivery (portal invitations, proofing, client sign-in) lives under Portal Manager and the client portal. See Client delivery overview.

Projects can send a project share link (/p/{token}) for a finals vault without a portal login. Details: Projects workspace and image comments.

Access seats and plan limits

An Access seat is one invited person toward your workspace member limit. Active members and pending invitations both count. The workspace owner does not consume a seat.

Where to look: open Settings → Access. The page shows a meter such as X of Y Access seats used. That is the live limit for your workspace.

Your subscription tier sets Y (how many seats you get). Team seats are on the Teams plan. Master is the only other plan that includes them.

Plan	Access seats	Teams collaboration (Projects)
Teams	10	On
Master	15	On
Starter, Portfolio, Pro Portfolio, Creator	Not included	Off

Settings → Subscription → Included Features lists plan capabilities (including Team Collaboration when your tier includes Projects). It does not replace the Access seat meter. To raise seats or unlock Projects, change plan under Subscription, or compare tiers on the pricing page. See also Plans and limits.

If invite fails with a seat limit message, free a seat on Access (revoke a pending invite or remove a member) or upgrade.

Access, Teams collaboration, and client portal

	Access	Teams collaboration	Client portal
Audience	Staff teammates	Staff using Projects and related review	Clients, models, students
Invite from	Settings → Access	Same Access invites; project Team tab for roster	Portal Manager → Invite Client
Plan gate	Access seats (tier limit)	Teams collaboration	Client portal / Education capabilities
Key areas	Granted modules (Pages, Posts, Media, …)	Projects, blog review extras	Portal Manager, portal home, courses
Typical work	Edit granted site content	Pin comments, approve finals, share a project link	Galleries, favorites, releases

Staff collaboration flow

[Owner invites teammate] → Settings → Access (role + modules)
        |
        +--> Granted modules: Pages, Posts, Media, Portfolio, …
        |
        +--> If Teams collaboration: Projects (files, buckets, pins, share link)
        |
        +--> Posts: draft → needs review → inline text comments → publish
        |
        v
[Modules set the sidebar; role sets actions inside those modules]

Prerequisites

Dashboard → Settings → Access (seat meter and invites)

Optional: Dashboard → Settings → Subscription (upgrade plan)

Optional: Dashboard → Projects, Posts → Edit Post

Next pages in this section

1. Invite a teammate and Roles and permissions
2. Projects workspace and image comments
3. Collaborative editing workflow (blog inline comments)
4. Review and approval process (post statuses)

If Access or Projects are missing

• No Access tab or invite: the plan likely has 0 Access seats. Compare tiers on https://www.artinstack.com/pricing or upgrade under Settings → Subscription.
• Projects missing: Projects is on Teams and Master. Other plans do not include it.

Verifying your setup

• You can describe Access invites, Projects, and Portal Manager as separate paths.
• The Access seat meter matches what you expect for your plan.
• Access or Projects appears when the plan includes the matching capability.
• Blog editorial review lives in the Posts editor.