Features
Websites & publishingPortfolio engineMedia & deliveryClient deliveryCoursesCommerce & operationsTeam & workflow
FoundationSolutionsPricingDocumentation
About
AboutCommitmentNewsroom
Sign In
ArtInStack

The creative operating system

Product

  • Features overview
  • Websites
  • Portfolio
  • Media
  • Client delivery
  • Courses
  • Commerce
  • Team
  • Solutions

Resources

  • Guides
  • Documentation
  • Platform foundation
  • Pricing
  • Changelog
  • Roadmap

About

  • About
  • Commitment
  • Newsroom
  • Status
  • Talk to us

Customer login

© 2026 ArtInStack. All rights reserved.

Privacy policyTerms of service
All documentation

Team and Collaboration

  • Team and collaboration overview
  • Invite a Teammate
  • Projects workspace and image comments
  • Roles and Permissions
  • Collaborative editing workflow
  • Review and Approval Process
  • Remove or Change Team Access
Courses and Digital LearningNext: Account, Billing and Security
Documentation/Team and Collaboration

Review and Approval Process

Keep sensitive pages and posts in draft until a manager or editor reviews—use Projects comments for internal assets and Posts review for editorial sign-off before Publish goes live on the public site.

Blog review and approval uses post status plus inline comments in the post editor. Authors submit; editors comment on highlighted text or request changes; owners or editors publish when threads are resolved.

For Pages (site builder), use Draft / Publish on the page editor—there is no inline comment mode on pages today. Coordinate page rewrites through Posts-style process in your team chat or use Projects comments for visual assets.

Post status workflow

StatusMeaningTypical next step
DraftAuthor writing; inline review comments disabledSubmit for Review or Publish (if allowed)
Needs reviewWaiting on editorEditor uses Comment mode or Request Changes / Approve & Publish
Changes requestedEditor sent back for fixesAuthor edits, resolves comments, re-submits
PublishedLive on siteComments still available for post-publish edits

Prerequisites

Author: Dashboard → Posts → Edit Post → Submit for Review

Reviewer: same editor + Comment mode (toolbar bubble) + Comments sidebar

See also: Collaborative editing workflow

Implementation steps

  1. Author sets post to Draft, finishes body copy, clicks Submit for Review.
  2. Reviewer opens the post, enables Comment mode, highlights issues, adds threaded comments.
  3. Reviewer clicks Request Changes (or author sees open threads) when rework is needed.
  4. Author addresses feedback, marks threads Resolve in the Comments sidebar, re-submits.
  5. Reviewer clicks Approve & Publish when satisfied (or author with publish rights publishes directly).
  6. Preview the public URL in a private window.
  7. For sensitive campaign pages built in Pages, run a parallel draft → owner publish check outside inline comments.

What you'll see

Reviewers see Awaiting Review badge when they are authors; editors see Request Changes and Approve & Publish when status is Needs review. Highlighted passages and sidebar threads stay in sync.

Verifying your setup

  • At least one post moved through Needs review with an inline comment.
  • Publish action matches role permissions on Teams.
  • Public post matches approved content.