View and edit media in the library

Open any ready item in Media to review the preview, edit text fields, read camera metadata, and set map coordinates. This is your global source of truth for each file—Portfolio collections can override text for a specific gallery without changing the library copy.

Prerequisites

Dashboard → Media → click a thumbnail (status ready)

What you're looking at

Preview — large image, or a video still (poster frame) once transcoding has finished. While a video is still encoding, the preview may be empty or generic until the thumbnail is ready.

Read-only metadata — EXIF and embedded GPS when extracted on upload (photos only; hidden when nothing was found).

Saved location — badge when coordinates were set manually or imported (not overwritten by EXIF).

Set location on map — add or adjust latitude/longitude and observation date (photos only; not available for videos).

Editable fields: Title, Caption, Description, License type.

Title, caption, and description (global vs portfolio)

Field	In Media (global)	In Portfolio (per collection)
Title	Default title for the file everywhere	Optional override shown in this portfolio only
Caption	Short line under the image	Optional override for that gallery context
Description	Longer story about the image	Optional override for that gallery context

How public pages choose text (for example photo detail with ?portfolio=):

Portfolio override (if you filled it in)
        |
        |  if empty
        v
Media library value

• Edit global copy in Media once, then reuse the file in many places.
• Open Portfolio → collection → edit an image when that job needs different wording (proofing vs marketing).
• Portfolio title / caption / description do not delete or replace library values—they apply only in that collection’s context.

EXIF and location in the edit panel

[Open file in Media]
        |
        +--> Read-only metadata (from file EXIF, when available)
        |
        +--> Saved location (manual / import only)
        |
        +--> Set location on map --> pins for Impact map (when allowed)

Read-only metadata can include camera make/model, exposure, dimensions, latitude/longitude from EXIF, and observation date derived from capture time.

When EXIF or metadata does not appear

Common cause	Mitigation
File is a video	EXIF panel is not shown. Edit title, caption, and description; playback on your site waits until encoding finishes—see Upload and manage videos.
Status not ready	Wait for upload or RAW processing to finish.
Original had EXIF stripped	Re-export from camera or RAW converter with metadata enabled, or set location manually.
Screenshot / design export / messenger download	Often no EXIF—add title and location manually.
No GPS in the file	Use Set location on map; impact maps need coordinates.
Read-only metadata empty but you need public EXIF tab	File may lack usable EXIF—see photo-detail-pages (portfolio must enable Show EXIF).
Location wrong after travel	Set location on map to correct; manual pins are not replaced by EXIF on later processing.

Implementation steps

1. Open Media and click a ready photo.
2. Set Title, Caption, and Description for the global defaults.
3. Review Read-only metadata; if GPS is missing, click Set location on map.
4. Save changes.
5. Optional: open Portfolio → same image → add collection-specific caption or title override.
6. Optional: publish a page with an Impact map block (see Add an Impact map to a page) after the portfolio has located photos.

What you'll see

Saved text on the media record, optional coordinates for maps, and EXIF visible when the file provided it. Portfolio-specific overrides appear only when viewing that collection.

Verifying your setup

• Global title or caption saved on a test image.
• Read-only metadata or Set location on map used at least once.
• You understand portfolio overrides are optional and collection-scoped.