Legal documents and templates

Media → Documents is the document center for your studio: release templates for e-signature, optional license wording tied to digital products, and Resources for non-signature copy. Sending a request opens the same flow tracked under Manage release requests.

Customize defaults before you use them

Default Templates ship with ArtInStack as generic examples. They are read-only—click one to create an editable copy under My Templates. Have qualified counsel review your My Templates versions before you send signers their first request or attach license text to paid downloads.

What lives in Documents

Area	Purpose
Default Templates	Starting points (model, property, minor releases; license agreements). Open a copy to edit—do not send these directly in production.
My Templates	Your saved templates—use for Send and for license mapping.
Resources	Reusable documents for courses and products (guides, worksheets)—no e-signature Send flow.
License Type Mapping	Links a template to a product license key (Personal, Commercial, Editorial, Creative Commons, etc.).

Template workflow

[Default Templates]  (read-only examples)
        |
        click → creates copy
        |
        v
[My Templates]  edit → Save
        |
        +--> optional: License Type Mapping (digital product checkout)
        |
        v
[Send]  → signer email → Portal Manager → Releases

Prerequisites

Dashboard → Media → Documents tab

Plan: document center and e-signature (included on tiers that support client delivery / digital products)

Implementation steps — model or property release

1. Open Media → Documents.
2. Under Default Templates, click the release type you need (e.g. model or property release).
3. Edit the new copy under My Templates—studio name, usage grant, jurisdiction, minors language as applicable.
4. Click Save in the toolbar; name the template clearly (e.g. "Studio Model Release 2026").
5. Click Send, choose the template, enter signer name and email, and fill required variables.
6. Track the request under Portal Manager → Releases.

Implementation steps — license agreement for digital products

1. Copy or create a template under My Templates.
2. Set License Type Mapping to the pricing type you sell (Personal, Commercial, Extended Commercial, Editorial, or Creative Commons variants).
3. Save—the mapped template can supply terms shown with that license on digital products (alongside built-in license summaries).
4. Review wording with counsel; buyers rely on this text at checkout and download.

Template variables

Templates can include merge fields (model name, email, shoot date, etc.). The Send dialog lists required variables before the request goes out.

Resources vs release templates

Resources are for supporting materials bundled with courses or products. They use the same editor but are not sent through the release signature pipeline.

Default template disclaimer

Built-in templates are not legal advice. Laws differ by country, client type, and use (editorial vs commercial, minors, property). Replace placeholders, remove clauses that do not apply, and keep archived signed PDFs per your retention policy.

Verifying your setup

• At least one My Templates document saved from a Default Templates copy.
• You can explain releases (signatures) vs license-mapping templates (product terms).
• A test Send appears on Portal Manager → Releases.